Position Title: Unit Supervisor – Outer Counties
Job Type: Full-Time
Open: August 14, 2017
The Unit Supervisor (Outer Counties) works under the general supervision of the Assistant Executive Director and is responsible for planning, coordinating, and implementing all administrative and procedural functions of the department. Performs random internal caseload audits to ensure compliance with standards and conducts performance evaluations on employees. Schedules leave for staff, ensuring adequate staffing at all times. Reviews end of month State Reports and violation reports prior to submission to District/County Attorneys. Assists with the interviewing of potential new employees as needed.
GENERAL JOB DESCRIPTION/JOB SCOPE:
Performs random internal caseload audits to ensure compliance with standards and conducts performance evaluations on employees. Schedules leave for staff, ensuring adequate staffing at all times. Reviews end of month State Reports and violation reports/MTRs prior to submission to District/County Attorneys. Assists with the interviewing of potential new employees as needed.
PRINCIPLE DUTIES AND RESPONSIBILITIES:
- Fully supervises and is fully responsible for employees, staff as assigned by Assistant Executive Director.
- Performs random internal caseload audits to ensure compliance with CJAD and Department standards.
- Schedules employee’s work and off duty time appropriately.
- Provides training and instruction to subordinate employees.
- Evaluates and counsels subordinate employees.
- Handles internal problems of procedures that do not require the attention of the Executive Director or Assistant Executive Director.
- Responsible for implementing appropriate, effective, and acceptable sanctions to address technical or subsequent law violations in lieu of revocation in accordance with Department procedure and standards.
- Appears in Court for sentencing, revocations, and other such times as required by the Court or directed by the Department.
- Carries out supervision goals and objectives established by the Department, the Court, and CJAD.
- Reviews violation reports prior to submission to District Attorney and District Judge.
- Reviews MTR’s prior to submission to County Attorney.
- Reviews and endorses amendments to Conditions of Community Supervision.
- Reviews and approves bookkeeping requests for purposes of assessing, adjusting, crediting, or refunding fees.
- Reviews end of the month State Reports to ensure technical compliance with CJAD.
- Assists with the interviewing of potential new employees as needed.
- Coordinates and distributes workload among the unit personnel.
- Completes documentation in an accurate and timely manner.
- Monitors bi-weekly monthly timesheets for unit employees and submits to Human Resources for auditing and record keeping.
- Attends meetings as coordinated by Assistant Executive Director and Director.
- Screens referrals for in-house services and programs
- Collects, verifies and processes documents for early release consideration.
- Reports assessments of CSO’s work ability and personal matters including performance evaluations to Assistant Executive Director
- Documents and/or communicated administrative and personnel problems to the Executive Director/Assistant Executive Director as well as corrective actions taken.
- Reports County Court (Ballinger, Schleicher, Runnels, Coke, Irion, Concho) mandates/requests to Administrative Staff.
- Coordinates with Court Supervisor regarding administration of TRAS on felony cases for Runnels and Schleicher Counties.
- Communicates with Judges, Courthouse Personnel in Ballinger, Schleicher, Runnels, Coke, Irion, and Concho Counties) on regular basis for effective supervision.
- Performs other duties as assigned by the Executive Director or Assistant Executive Director.
EDUCATION, EXPERIENCE, AND TRAINING:
- Must possess a valid Texas Driver’s License and provide proof of liability insurance.
- Must possess a Bachelor’s Degree.
- Must be a Certified Community Supervision officer by the positions’ effective date.
- Must have a minimum of 4 years of experience as a Community Supervision Officer (CSO) or related experience or 2 years of experience commensurate with a Master’s Degree.
- Experience in the supervision of staff preferred, not limited to probation field.
KNOWLEDGE, SKILLS AND ABILITIES:
- Ability to make rational, justifiable decisions
- Knowledge of skills employed in supervising techniques for organizing and coordinating work responsibilities and tasks.
- Have the ability to utilize a personal computer, general office equipment.
- Be able to work independently and efficiently
- Competent in interpersonal skills. Possess skills to effectively communicate in writing and orally.
- Must have the ability to physically be present at work on a regular basis during assigned work hours. Strong attendance is required.
- Must have the ability to deal with high stress situations and the physical ability to conduct all phases of the responsibilities and tasks.
- Ability to establish and maintain effective working relationships with staff, offenders and the general public.
- Must have demonstrated attitude of being a team player, and a desire to perform job standards including spontaneous assignments are to be maintained.